State Aid
Amounts | Rules & Regulations | Forms | Payments | Formula | Proration
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- FY25 State Aid Application
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- Due: Before June 1, 2024
- If you prefer to mail hard copies, send two (2) with original signatures to:
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- The Library of Virginia, c/o Paranita Carpenter, Library Development and Networking Division, 800 East Broad Street, Richmond, VA 23219
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- If you prefer to e-mail the form, send one (1) attachment to:
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- Kim Armentrout (kim.armentrout@lva.virginia.gov
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- Form Questions? Contact Paranita Carpenter (paranita.carpenter@lva.virginia.gov)
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- FY25 State Aid Budget Form
- Due: Friday, August 23, 2024
- Also Due:
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- Application for State Aid Fellowship (contact Paranita for forms)
- Five Year Plan – New or Annual Revision
- Charter, Resolution – Submit if there’s been a change in the past year (Ex: library system name change, new regional contract signed, status change from corporation to city/county deparment)
- By-Laws — Electronic copy only – only if there’s been a change in the past year
- List of Trustees — Electronic copy only – a new copy should be sent in any time a change occurs
- Policies — Electronic copy only – only if there’s been a change in the past year
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- FY25 State Aid Application
FY2025 – Four (4) quarterly state aid payments will be disbursed from the Department of Accounts according to the following schedule:
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MONTH OF PAYMENT
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DEADLINE FOR DATA to LVA ACCOUNTING | EDI DEPOSIT DATE to LOCALITY | DEADLINE FOR CHECKS to arrive at LOCALITIES |
| July, 2024 | June 18, 2024 | July 12, 2024 | July 19, 2024 |
| October, 2024 | September 23, 2024 | October 10, 2024 | October 17, 2024 |
| January, 2025 | December 19, 2024 | January 13, 2025 | January 20, 2025 |
| April, 2025 | March 21, 2025 | April 10, 2025 | April 17, 2025 |
* EDI (Electronic Data Interchange) deposits to designated banks
* Paper checks (non-EDI) should be received by the locality
Code of Virginia § 42.1 – 48 contains the formula.
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- Local effort: 40% of every [local] dollar expended by the political subdivision(s) in the system. The grant to any county or city shall not exceed $250,000.
Plus
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- Per capita: Based on population of area served and number of participating municipalities
- 30 cents for the first 600,000 persons served (county or city library) plus 10 cents per capita for each additional jurisdiction (regional)
- Libraries serving in excess of 600,000 receive 10 cents per capita for remaining population
Plus
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- Square mileage: $10 per square mile for single jurisdiction (county or city) libraries plus an additional $20 per square mile for libraries serving more than one political jurisdiction (regional).
Code of Virginia 42.1 – 50 requires the Library of Virginia to prorate the state aid grants any time the General Assembly fails to provide sufficient funds.