LDND InfoCenter

State Aid

Amounts  |  Rules & Regulations  |  Forms  |  Payments  |  Formula  |  Proration

Amounts :

Rules & Regulations:


    • FY25 State Aid Application
        • Due: Before June 1, 2024
        • If you prefer to mail hard copies, send two (2) with original signatures to:
            • The Library of Virginia, c/o Paranita Carpenter, Library Development and Networking Division, 800 East Broad Street, Richmond, VA  23219
        • If you prefer to e-mail the form, send one (1) attachment to:
            • Kim Armentrout (kim.armentrout@lva.virginia.gov
        • Form Questions?  Contact Paranita Carpenter (paranita.carpenter@lva.virginia.gov)


FY2024 – Four (4) quarterly state aid payments will be disbursed from the Department of Accounts according to the following schedule:

Month of Payment EDI Deposit Date to Locality Deadline for Checks to Arrive at Locality
July 2023 July 13, 2023 July 20, 2023
October 2023 October 10, 2023 October 17, 2023
January 2024 January 11, 2024 January 18, 2024
April 2024 April 11, 2024 April 18, 2024

* EDI (Electronic Data Interchange) deposits to designated banks
* Paper checks (non-EDI) should be received by the locality

State Aid Formula:

Code of Virginia § 42.1 – 48 contains the formula.

    • Local effort: 40% of every [local] dollar expended by the political subdivision(s) in the system. The grant to any county or city shall not exceed $250,000.


    • Per capita: Based on population of area served and number of participating municipalities
    • 30 cents for the first 600,000 persons served (county or city library) plus 10 cents per capita for each additional jurisdiction (regional)
    • Libraries serving in excess of 600,000 receive 10 cents per capita for remaining population


    • Square mileage: $10 per square mile for single jurisdiction (county or city) libraries plus an additional $20 per square mile for libraries serving more than one political jurisdiction (regional).

Proration of State Aid:

Code of Virginia 42.1 – 50 requires the Library of Virginia to prorate the state aid grants any time the General Assembly fails to provide sufficient funds.

This site is made possible by a grant from the U.S. Institute of Museum and Library Services. It is managed by the The Library of Virginia Library Development and Networking Division.